At times, student data may need to be transferred from one Renaissance site to another. Administrators can request data to be transferred in the software as described in Requesting Student Data Transfers and Importing Transferred Data.
When you receive an email requesting data from the administrator of another Renaissance site, follow the steps below to transfer that data. (The steps that you need to follow may also be in the email that you receive from the other administrator.) Note: Only students who are currently enrolled in a school can be transferred. Transferred students and data will stay on your site as well for reporting.
Students' Star Reading, Star Math, and Star Early Literacy assessments (English and Spanish), Star CBM assessments, Accelerated Reader quiz records, and mastery information will be transferred. Star scores will include benchmark categories.
Who can do this with default user permissions?
District Level Administrators, School Level Administrators
How to Transfer Requested Data
- On the Transfer Student Data page, select the Transfer Student Data tab.
- Based on the request you received, choose whether you want to transfer data for an entire grade or an individual student.
- Follow the instructions for the choice you made in step 2:
- If you chose "Whole Grade," use the drop-down lists to choose the school that you want to transfer data from. Then, select the grade. Go on to step 4.
- If you chose "Individual Student," first, use the drop-down list to choose whether to search all students or to search in a specific school, grade, or class or those with a specific teacher. If you choose "School," "Grade," "Teacher," or "Class," use the second drop-down list to choose the school, grade, teacher, or class to search. (You can also type the name of the second item to find it more quickly.) Enter all or part of the student's name. Then, select Search.
In the search results, select the circle next to the specific student's name.
- If you chose "Whole Grade," use the drop-down lists to choose the school that you want to transfer data from. Then, select the grade. Go on to step 4.
- At the bottom of the screen, a banner will open. Select Generate Transfer Code in the banner. (The example below shows an individual student result.)
Note: If you want to change a selected student, press Esc on your keyboard to close the banner. When you select another student, the banner will open again. - Select Copy in the message that opens to copy the code; a message will tell you that the code has been copied to the clipboard. You can then reply to the email request you received and paste the code into that email so that the other site can import data. Select OK to close the message.
The other administrator can then follow the instructions in Requesting Student Data Transfers and Importing Transferred Data to import the data.